13 Jul Amplify Your Human Resource Department with Social Collaboration
Each Human Resource department handles day to day operations, and any or all of the following: recruiting, screening, interviewing and placing workers. They also regularly take on employee relations, payroll, benefits and training. Further, Human Resource managers plan, direct and coordinate administrative functions and act as a middleman between employee and management. The department is a hub for basic company information, and can be inundated with many requests from employees. That’s a lot of information. A company intranet helps manage and organize the flow of information through the Human Resource department and the rest of the company.
Easy to Find Contact Details
Intranets can derive their key Human Resource information from an active directory, allowing employees to look up contact details. Employees can confidently and efficiently do a search on the company’s intranet rather than hunting through old emails or asking a coworker or HR for contact details.
Create a Central Hub for Human Resource Topics:
- Company policies
- Transparently share company policies for faster onboarding of new employees. Sharing company policies makes it easy for everyone to be notified of a policy change, and quickly search for the documents involved.
- HR forms, such as leave applications and claim forms
- Post frequently requested forms and documents to make them easily accessible and to reduce HR requests.
- Calendar of holidays and training events
- Provide a company-wide, shared calendar to notify when the office is closed and dates for required training or events.
- Employee and staff birthdays and anniversaries
- Recognize employees for their commitment to the company. Congratulate workers on company milestones and wish happy birthday. Highlighting these achievements and celebrations encourage and validate the employees that make up the organization. (Individuals who do not want their birthdays or other milestones public can opt out of sharing those dates on the calendar.)
- Spotlight each employee
- Give every employee one day of fame on the intranet by featuring them on the home page. Let other employees know their coworkers’ expertise, how long they have been with the company, and other information they want to share.
- Job vacancies
- Notify employees about timely job vacancies before posting externally, allowing current employees to advance in the company. Share this information on an intranet to stay organized rather than sending the job postings in an email or company newsletter. Once you’ve checked candidates CV’s over, you may want to check out this assessment from Berke and ask candidates to take part in it. This will give you a better idea of the type of person they are and that way, you can decide if they’d be right for the job.
- Help employees find answers by compiling frequently asked questions in a searchable portal. Share video tutorials and help guides for common HR transactions to reduce the number of help calls.
Creating Collaborative Groups of Expertise
An intranet can organize employees into collaborative groups based on their expertise. Each employee brings her combined strengths to tasks and projects to help one another. Instead of scheduling a meeting and waiting for an available time, or emailing several people with questions, employees turn to a group that already exists. A transparent collaborative group setting allows employees to find the best solution to their issue and is part of the future of work. Collaborative groups benefit employees working on time sensitive tasks, and many companies we work with found that employees are happy to help each other, especially in an efficient way.
Human resources are amplified through the power of social collaboration. A robust intranet promotes efficiency and shared information, which ultimately leads to a culture of happiness and higher employee productivity.